The pressure from customers to reduce costs is higher than ever due to the current financial climate. Many businesses are now reviewing overheads across their business and looking to see where cost savings can be made. In terms of office cleaning, decreased budgets will ultimately lead to a lower level of provider, so it's about going for a logical, good sense approach that balances cost savings opportunities against important business needs.
Reducing the frequency of any office cleaning operation offers immediate cost benefits, with some companies switching from a daily services to alternate days. Nevertheless, some businesses have taken more extreme actions, which for me is definitely a mistake. For instance, if a company is to introduce a deep clean just one single day time a week and then rely on its staff to maintain the cleanliness of the building for the rest of the week, this will not only distract employees from their day-to-day roles, but also lead to much poorer working conditions by the end of each week.
Careful Planning
Better planning gives a more effective alternative to simply reducing office cleaning across a business. Among the simplest means of reducing costs is definitely going for a close look at the overall workplace cleaning operation to focus resources to make the most of budgets. By classifying areas as either high or low profile you'll be able to adapt the office washing regime to concentrate on critical requirements.
Typically, areas like the office reception, entrance, washroom, meeting rooms and boardroom have emerged as high profile, whilst back office and administrative spaces have emerged as low profile. Mind you there is still an excellent balance, because reducing too much on low profile areas may damage the functioning environment for office staff and have an adverse effect on workforce motivation.
Therefore, companies have to undertake a range of initiatives to successfully remove costs from an office cleaning procedure without incurring damaging side affects. Intelligent office cleaning is a way of understanding the requirements of an procedure to reduce the mandatory hours through better scheduling.
If a meeting area is often only used on certain times of the week does it need to be cleaned every day? Could it rather be cleaned almost every other time or only when it has been in use. With some smart thinking it is possible to streamline an office cleaning operation without impacting on degrees of cleanliness, which ultimately removes additional costs.
Daytime Approach
Switching to daytime office cleaning offers a host of business and operational benefits including reduced increased productivity, costs and enhanced customer care. Additionally, reducing a building's starting hours, for instance from 5am-9pm to 8am-7pm, will enable it to be locked down for longer periods, providing reductions in operational costs such as air conditioning, security and heating.
Also, there is often a change in customer and staff perception when adopting daytime cleaning. The Increase in the visibility of office cleaning staff raises the entire awareness of the procedure, highlighting its importance and demonstrating the dedication to high specifications. Building occupants tend to show more respect towards workplace cleaning staff if they see them spending so much time to keep carefully the building clean, so greater care office cleaning services NJ is frequently taken by personnel and visitors as a result.
Having office cleaning staff available throughout a building's opening hours ensures a constant level of cleanliness during the day. With a normal service, a building is likely to be clean at the start of the day and then standards steadily deteriorate until workplace cleaning staff return the following evening or morning.
Daytime cleaning offers fresh levels of flexibility and the chance to react to any situation. Workplace cleaning schedules can be adapted to better meet the needs of clients whether this is identifying operational peaks, or arranging job allocations based on the planned utilization of meeting rooms. Moreover, it allows an immediate response in the case of unforeseen mishaps and spillages, minimising the required clean up time and marketing a clean and hygienic functioning atmosphere.
Workplace Hygiene
The swine flu epidemic has taken hygiene to the forefront of people's thoughts, with companies and employees as well looking at ways of minimising the spread of the disease. What it offers highlighted is the ongoing need for correct hygiene within the functioning environment to protect staff's health from dirty and germ-ridden areas and equipment. As a result, any adjustments to an office cleaning schedule need to take into consideration employee welfare and the implications of any reduced levels of hygiene.
The cost of absenteeism to UK companies is considerable, with 11 billion lost each year due to sickness, which figure is likely to have been even greater over the past twelve months. A large percentage of that is because of bacteria and germs being found by people in the workplace.
Desks and office equipment are in fact a breeding ground for germs and bacterias. For example, a toilet seat has on standard 47 microbes per square inch compared to a telephone which has around 25,000 and a keyboard with 3,300. This is hardly surprising considering that toilets are cleaned frequently, but most people don't believe about their office desk and the equipment on it. Because of this, there can be up to 10 million bacteria on the typical desk, and this range from Ecoli, MRSA Winter Vomiting bugs and now of program Swine Flu.
Regular sanitising of IT equipment and hard surfaces is crucial to reduce the distributed of bugs, diseases and viruses. Also, taking time to educate employees about the non-public and business dangers will http://www.thefreedictionary.com/cleaning company motivate better personal hygiene and working practices.
Waste Management
Recycling is now a significant consideration for all companies who also are under legislative, corporate and sociable pressure to reduce the impact their procedure has on the environment and wider community. Consequently, there is an chance to take an integrated approach with any office cleaning operation to adopt effective waste management methods to keep period and price pressures to the very least.
Over the past couple of years, the price of dumping rubbish at landfill sites has been increasing 25 per cent annually, which is unlikely to improve moving forward. Therefore, there are wider cost savings designed for those businesses that may achieve high levels of recycling. Companies may also get money back for waste paper, which means this represents an added kick back.
By integrating waste administration with an existing office cleaning operation, companies can reap the benefits of added value resulting from efficient waste segregation and better-managed processes to create significant period and cost savings. You'll be able to utilize the expertise of office cleaning companies to improve levels of recycled workplace and operational waste materials including food waste, paper, ink cartridges and confidential paper.
Outsourcing And A Partnership Approach
Some companies might consider they can reduce costs by firmly taking their office cleaning operation back in-house. Nevertheless, organisations should not underestimate the knowledge and experience possessed by office cleaning businesses and the ability this provides to concentrate on core activity.
Most office cleaning businesses will have access to expert cleaning equipment that offers added efficiency benefits. Battery powered, low noise vacuum cleaners are crucial for daytime cleaning procedures, whilst microfiber cloths not only reduce cleaning period and improve outcomes, but also minimise the use of polish and other cleaning agents.
There are also many hidden costs connected with in-house office cleaning operations. For instance, companies will need to organise appropriate teaching for internal office washing staff and also take into consideration holiday cover. Furthermore, companies won't have the same buying power as workplace cleaning companies, so equipment and cleaning item costs may also be higher as a result.
Office cleaning companies often widen opportunities to reap the benefits of a multi-service option. Many office cleaning companies are either part of a more substantial group or have partners in spot to deliver an integrated service offering. Therefore, businesses can access an array of complementary services to help achieve additional expense savings.
Simply slashing office cleaning budgets is not necessarily the most efficient means of lowering overheads, so it is worth taking a step back again and considering all of the possibilities and what issues need to be considered. What is essential is that whatever guidelines are taken usually do not negatively impact on a business' primary activity.
